May 17 Conference Call Notes

Attending:

• Rochelle, Rio Grande Valley, Easter Seals
• Kathy Siepak, Ector County UTPB
• Donna Hurley, Nueces
• Mary Lippincott, Gregg County
• Maria Garcia, Amarillo, Coalition of Health Services

Update

• Rochelle – contract signed, waiting for final notification – collecting applications, setting a target date to start interviewing for home visitors
• Kathy – signed contract, waiting for executed contract in the next few days – working on the contract with the GOPB
• Donna Hurley – fiscal agency, executed May 7^th – have sent out MOU to the ESC. Had some questions about the HIPPY USA Contract – this was answered by HUSA.
• Mary Lippincott – not an update, is sitting in to report back

Order of what must happen next for HIPPY to get started in your community:

1. Signed contract with HIPPY USA (between implementing agency and HUSA)
2. Paid fees to HIPPY USA (by implementing agency)
3. Purchase curriculum
4. National Trainer onsite visit – 2.5 days (please contact me with tentative dates asap)

ALL these items need to be in place for home visiting services to begin. 

Somewhere in there you will also need to hire your coordinator and home visitors (before #4 above can happen).

Resources:

• HUSA contract template—in the resources tab, under HIPPY
• Dates of the next phone calls, all at 11am – May 31, June 14, June 28

Dial-in Access Number: 1-218-862-1300 
Conference Code: 757141  

May 3 Conference Call

Attending:

• ·         Leti – Corpus
• ·         Kathy - Odessa

Contract

• ·         Internal process for contract – Please go through the internal processes ASAP
• ·         Setting up the contract with local sites – refer to HUSA contract, and the approval letter sent by Carla for the grant submission
• ·         Please work on getting your contract through your internal process so it can be put into place as soon as your HHSC contract is done.
• ·         NOTE – to purchase curriculum your contract must be signed and fees paid!!!

Recruiting

• ·         Flyer for recruiting is on the blog, in the “Resources” tab, under HIPPY, http://txhv.blogspot.com/p/resources.html
• ·         Recruiting only 3’s for this summer, and 3’s and 4’s for the fall
• ·         Remember – you are recruiting for home visitors and for parents at the same time
• ·         Use Texas HIPPY “Application” for the intake – keep in mind that this form will change once benchmarks are finalized. The Application form is available here: http://www.unt.edu/hippy/backoffice/forms.html - no need to fill out other forms at this time.

Benchmarks

• ·         Become familiar with the benchmarks – look at “Attachment 3” here - http://www.hhsc.state.tx.us/contract/529120029/rfp.shtml
• ·         Keep in mind – the benchmarks are still a work in progress, and we will be working with HHSC to develop intake, ongoing and exit forms to gather the information necessary to measure the benchmarks. Also, we will be adding some data fields to our existing online system.

Training

• ·         Carla is asking HIPPY USA for date in August – will probably be in Little Rock – update – HUSA will be setting a date soon and letting us know.
• ·         TX HIPPY (Carla, Keshia, someone!) will conduct a 2 day onsite visit to help sites start up, before the coordinator attends preservice. This will be followed by a start up visit where the trainer will work with the coordinator and new home visitors. Lots of training and support!