May 3 Conference Call

Attending:

• ·         Leti – Corpus
• ·         Kathy - Odessa

Contract

• ·         Internal process for contract – Please go through the internal processes ASAP
• ·         Setting up the contract with local sites – refer to HUSA contract, and the approval letter sent by Carla for the grant submission
• ·         Please work on getting your contract through your internal process so it can be put into place as soon as your HHSC contract is done.
• ·         NOTE – to purchase curriculum your contract must be signed and fees paid!!!

Recruiting

• ·         Flyer for recruiting is on the blog, in the “Resources” tab, under HIPPY, http://txhv.blogspot.com/p/resources.html
• ·         Recruiting only 3’s for this summer, and 3’s and 4’s for the fall
• ·         Remember – you are recruiting for home visitors and for parents at the same time
• ·         Use Texas HIPPY “Application” for the intake – keep in mind that this form will change once benchmarks are finalized. The Application form is available here: http://www.unt.edu/hippy/backoffice/forms.html - no need to fill out other forms at this time.

Benchmarks

• ·         Become familiar with the benchmarks – look at “Attachment 3” here - http://www.hhsc.state.tx.us/contract/529120029/rfp.shtml
• ·         Keep in mind – the benchmarks are still a work in progress, and we will be working with HHSC to develop intake, ongoing and exit forms to gather the information necessary to measure the benchmarks. Also, we will be adding some data fields to our existing online system.

Training

• ·         Carla is asking HIPPY USA for date in August – will probably be in Little Rock – update – HUSA will be setting a date soon and letting us know.
• ·         TX HIPPY (Carla, Keshia, someone!) will conduct a 2 day onsite visit to help sites start up, before the coordinator attends preservice. This will be followed by a start up visit where the trainer will work with the coordinator and new home visitors. Lots of training and support!

HIPPY Conference Call 2/9/12

Attendees:

Dallas, Thalia Brinkman Dallas UNITED WAY

Working with DISD/ and they will be hiring additional home instructors
Adriana Trevino – Dallas ISD

Longview - Aliceson Pinkerton

Will provide HIPPY as soon as they hear back about funding and implementation.  They are ready to hire and get started

Odessa - Kathy Seipak and Brenda Waters: submitted application to Carla and has been approved, waiting for funding to be provided and is ready to move forward

Potter County / Amarillo Maria Garcia

Possible private providers that have not confirmed, but does look promising and can move fwd with application. Population is identified and home visitors identified.

RGV/McAllen - Monica and Michelle

Easter Seals/ subcontracting HIPPY… have submitted paperwork and waiting to hear back on funding. Have home visitors.

Nueces County / Corpus Christi - Karen

UNITED WAY: Has submitted paperwork and waiting to hear back on funding. Have started identifying target population.

The theme of the call is each are waiting on the funding in order to move forward. They have home instructors identified and ready to hire.

Q/A

Q:  Coordinator retreat/Pre-service two types of training that are offered. The HIPPY USA conference and the Kick Off are two other trainings provided. What are all these trainings? When and where are the trainings? How long are the trainings? Who should attend?

·         A: Preservice is a one-time training for new coordinators and assistant coordinators (full week) and the programmatic supervisor (direct supervisor of the coordinator) attends the first two days of the weeklong training. If the fiscal agent “supervisor” wishes to attend, it would be greatly beneficial, but it is not required.

·         Coordinator Retreat is an annual training, provided by Texas HIPPY, for 2 days, held in the Dallas area. It is for program coordinators/assistant coordinators.

·         Kick Off is an annual training, provided by Texas HIPPY, for 2.5 days, held at a retreat setting 1 hour from Dallas, which is for home visitors, coordinators and assistant coordinators.

·         HIPPY USA National Conference is a biannual national conference, for Coordinators and Assistant Coordinators held in even numbered years, provided by HIPPY USA. The National Conference will be held in April in Dallas. It is recommended that new sites not attend at this time, as staff will be very busy with start up.

·         The next preservice will be in Little Rock AK –on March 18-23, please contact Angela Jones, ajones@hippyusa.org for registration and information.

·         In order to accommodate new coordinators who are not hired in time for the March 18 Preservice, a second preservice may be held in the Dallas area. New coordinators should attend the next available preservice.   

Q: HHS funding? What is the date of releasing of funds?

·         A: We do not know the answer to this – please direct questions to HHSC.

HIPPY office will be making phone calls for site visits for compliance/start up training.

Call ended at 11:34 am

Conference Call 11/22/2011

Update from communities

Ector County - Joanne Mundy

• Still waiting for an organization to identify for NFP – questions on whether they can find 5 BSNs (nurses).  Hospitals and other healthcare organizations have said that there is no nursing shortage in Odessa.
• Ready to move forward with HIPPY (Head Start) and PAT (school district)
• HIPPY – starting with Age 3, and following the school schedule per our call last week
• Fiscal Administration – still figuring it out—between two entities between High Sky Children’s Ranch and Head Start.  Submitted a question regarding whether the applicant organization needs to be physically housed in the county. 

Gregg County – Aliceson

• Wellness Pointe community health center and social services will be providing PAT and HIPPY.
• Support from School Districts, Head Start, United Way and other social service systems
• Good Shepard will be implementing Nurse Family Partnership and is developing their Implementation Plan.
• Aliceson will be working on the grant

Hidalgo/Willacy County – Patty Rosenlund and Rochelle

• Easter Seals will be the fiscal agent and will implement all three models unless other agencies step up for particular models
• Now working with the school districts – have gotten a good response from McAllen ISD regarding the Early Development Instrument.

Nueces County—Donna, Carla, Karen, Jackie

• HIPPY will be done by ESC, Catholic Charities will implement PAT; Health Department will implement NFP
• United Way is the fiscal agent
• Karen would like a follow up conference call with HIPPY
• Letter requirement from the program models – PAT National will write a letter; Texas HIPPY will be providing the letter. Purpose of this letter is to demonstrate that the program model has reviewed the proposal / plans for the grant that relates to the program model, also the budget.

Cherokee, Dallas and Potter counties – Please feel free to add an update.


Other Comments, Questions, Concerns, Challenges

• Applications to the program models must also be submitted – these deadlines differ per program model. For the HIPPY model, the program application to the national office will not be due until after the grant is due
• EDI—Elaine Shiver will invite someone from Wichita Falls who is implementing EDI to share lessons learned, give us input needed for planning purposes, etc.
• Contact list – send contacts to Keshia.Bruno@unt.edu and we will list on blog under a new tab called contacts.
• Blog entry on calculating mileage can help you figure out mileage for your budget
• Training for program models – PAT – January in Dallas, April Houston, July FW, plus add trainings if there are 14 or more attendees. PAT will be looking at that closely to ensure that everyone gets trained in state. HIPPY training is for the coordinators only (full week) and administrators (2 days), will not know until later where the training is held (may be AR, TX, CO).  Cost estimates are posted on the blog under the HIPPY tab. Will update as we get more information.
• Feel free to contact us, even over the holidays!!!!! 817-600-1464 – Laura Misuk; 307-765-2164 –Carla Weir;  214-762-6226—Elaine Shiver
• GOOD LUCK and talk to you in one week!!!