- Peer home visitors – PART TIME paraprofessionals from the population served, trained and supervised by trained coordinator onsite after a trainer comes onsite at the beginning of year. Home visitors stay in their position for a maximum of four years.
- Professional coordinator – FULL TIME trained by HUSA (training in AR in August), supported and monitored by TX HIPPY
- 30 week curriculum – 3, 4, 5 year olds (recommend to recruit only 3's in year 1) - consumable materials, provided for each child.
- Home visits weekly in home visits with the parent - child does not need to be present
- Parent meetings monthly - minimum of 6 per year
- Case loads: up to 180 children per full time coordinator - this is the ideal for cost effectiveness. Home visitor caseload:
- Numbers Served: Starting Requirement is 60 children year one, 90 year two, 135 year three and beyond (equates to 4 home visitors year one; 6 in year two; and 9 in year three and beyond)
- Cost per child - ranges depends on cost of staff salaries. Ideally, this is kept at approximately $1,500 includes all "ongoing costs" below. Additional start up costs only apply to Year 1 (assuming there is no turnover in coordinator)
- Start up costs—training new coordinator - travel, per diem, registration, hotel for 5 days (approximately $2,500), administrator training (coordinator's supervisor) - travel, per diem, registration, hotel for 2 days (approximately $900), fees ($8,000 in year 1)
- Ongoing costs—Coordinator salary, Home Visitors salary, Fringe benefits for Coordinator and Home Visitors, HIPPY Curriculum (approximately $122 per child), Mileage, Office Supplies, fees ($8,000 in the implementation year and $5,000 yearly starting in year 2), Training (Coordinator Retreat, Kick Off, National Conference)
- Birthdates - Children should be 3 on or before September 1 of the program year, in order to be served as 3 year olds.
- Over-recruiting by 20-25% even if that means delaying start up. Everyone should start up at the same time, and a waiting list developed for any who drop out during the first weeks.
- On Site Training - a national trainer will be assigned to conduct 3 days of training with the home visitors and coordinator. Home visits cannot begin until after this training is complete.
Ongoing Costs - Additional Budget Details
Coordinator retreat (in state) estimate $997 - 2 days, just for coordinator
- flt - $375
- hotel $339, $113 night x 2
- meals $213, $71 x 3
- shuttle, $50
Kick off - estimate $808 pperson, 3 days (starts at noon on Wed, ends at noon on Fri), Coordinator and Home Visitors
- flt - $375
- hotel - $113 x 1 day prior to Kick Off if necessary to make it to Sky Ranch by noon Wed.
- meals, $71, 1 day if arriving evening prior
- shuttle, $50 (if necessary)
- Sky Ranch (retreat center, all inclusive) $89 for all days at Sky Ranch, ie. Wed-Fri
National Conference - held in March/April of even years for 3 days - Will be held in Orlando, FL in 2016. Adjust estimates below based on your own agency per diem, flight costs from your community, etc.
- flight - $400
- hotel - $150 per night x 3 nights
- meals estimate $213, $71x3
- ground transport (home to airport, to hotel): estimate $50
Parent Group Meetings - $100 per meeting – minimum of 6 per year
Supplies for families (doesn't include curriculum/materials which is the primary cost). Recommend maybe $40 per child per year, and to be used for things such as tshirts, field trip costs, backpack for the 5 year olds who finish the program, etc.)
